Event Manager — Part-Time / Event-Based

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Ember Social | 1329 Wisconsin Ave, Grafton, WI 53024
\n$25/hour + tips
\nPart-time, primarily evenings and weekends

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Ember Social is a boutique private event venue in downtown Grafton hosting weddings, showers, corporate meetings, celebrations, nonprofit events, and other private gatherings.

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We are seeking experienced hospitality professionals to serve as Event Managers for assigned events. This is an event-based role for someone who can confidently take ownership of an event onsite, direct staff when needed, and serve as Ember’s primary point person from setup through close.

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The goal is simple: when an Event Manager is assigned, the event should run successfully without an owner needing to be onsite.

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Role Overview

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The Event Manager is the onsite person in charge (PIC) for assigned events and is responsible for overall event execution.

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Depending on the size and complexity of the event, the Event Manager may work alone or supervise bartenders and other event staff.

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Responsibilities

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Review event details, timeline, floor plan, bar package, catering arrangements, vendor information, and special requests prior to the event
Arrive prepared with a clear understanding of the client’s expectations and event plan
Open the venue and complete pre-event readiness checks
Ensure event spaces, tables, chairs, décor, bar, food areas, restrooms, AV, and other details are properly prepared
Serve as the primary onsite contact for the client, planner, caterer, vendors, and guests
Act as the designated Person in Charge (PIC) during assigned events
Direct and coordinate bartenders and event staff when multiple employees are scheduled
Assign responsibilities and make sure staff understand the event plan
Keep the event on schedule and anticipate upcoming needs
Bartend and assist with guest service as needed
Coordinate catering arrival, setup, service, replenishment, and cleanup
Troubleshoot routine issues and make reasonable onsite decisions independently
Handle client requests and last-minute adjustments professionally
Maintain Ember’s hospitality, cleanliness, presentation, and service standards
Monitor responsible alcohol service and intervene when appropriate
Oversee breakdown, cleanup, venue reset, and closing procedures
Secure the building at the end of the event
Provide a brief post-event recap and flag any items requiring follow-up

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Ideal Background

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We are especially interested in candidates with experience in:

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Event venues
Weddings and day-of coordination
Corporate events
Catering or banquet operations
Bartending
Restaurant or hospitality management
Private clubs or hotels
Event planning
Banquet captain / event captain roles
Supervising hospitality teams

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Qualifications

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Strong hospitality and guest-service instincts
Comfortable taking responsibility for an entire event
Experience bartending and working with beer, wine, and basic cocktails
Strong judgment and ability to solve problems independently
Confident directing other staff
Organized and detail-oriented
Calm under pressure
Professional and comfortable interacting with clients and vendors
Reliable and punctual
Available for evenings and weekends
Comfortable opening and closing the venue independently
Able to learn basic POS, AV, security, and venue systems
Able to lift and move event supplies, furniture, and equipment as needed
Wisconsin responsible beverage/operator credentials preferred or willingness to obtain

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Schedule

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This is an event-based, part-time position, not a fixed weekly schedule.

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Most shifts are approximately 5–10 hours and are primarily Friday evenings, Saturdays, and Sundays. There will also be occasional weekday evenings and daytime corporate events. Event Managers must provide committed availability in advance and are scheduled based on event needs. Evening and weekend availability is required.

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What Success Looks Like

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A successful Event Manager can:

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walk into an event fully prepared
lead the team without owner involvement
keep the client confident and informed
make sound decisions independently
solve normal issues without escalation
ensure the event ends with the venue properly closed and reset

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Hospitality/Travel

Restaurant/Food Service