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Special Assistant to the CEO

Milwaukee, WI · Administrative
Title: Special Assistant to the CEO
Company: Acts Housing
Work Location: 2414 W. Vliet St, Milwaukee, WI 53205
Work Format: Onsite full time, one day/week remote 

Would you like to work on a team transforming lives through homeownership while working at a fast-paced, exceptionally diverse, non-profit social enterprise?  Acts Housing is a place where every individual’s contributions are honored and where there is significant opportunity for personal and professional growth as the organization rapidly expands to meet the needs of our communities.

Summary:  The Special Assistant will be responsible for supporting Acts’ President/CEO, including performing administrative functions, serving as a key liaison with Acts staff and board leadership, and completing special projects.  This person will be a warm, effective and professional communicator who will manage assigned tasks with limited oversight and search continuously for ways to add value.  The individual in this position will be a problem-solver who has a strong passion for Acts’ mission of empowerment through homeownership.
  • Schedules, maintains, and prioritizes calendars of appointments, meetings, and travel plans.
  • Organizes administrative aspects of meetings such as agenda preparation, venue, food/beverage, audio-visual, and document development.
  • Attends all board and finance committee meetings; tracks attendance, takes accurate minutes and distributes timely.
  • Handles sensitive and sometimes confidential Board and Committee-level communication.
  • Opens, reads, and prioritizes mail, email, and determines appropriate course of action, referral, or response.
  • Performs a variety of moderately complex written and visual communication tasks such as creating/drafting correspondence and documents under verbal instruction or independently while adhering to brand standards.
  • Creates and runs reports under general instruction using Salesforce CRM and displays data to support needs.
  • Establishes and maintains electronic filing systems for records, files, and documentation in cloud storage and CRM; maintains confidential materials and records.
  • Performs independent research and compiles, analyzes, and summarizes information from a variety of sources to support administrative needs.
  • Proactively seeks ways to assist, improve, and add value.
  • Handles a variety of special projects as needed.
  • Manages the organization’s G-suite services and provides/removes access to cloud file storage accounts and files.
  • This position allows for working one day a week remotely (Wednesdays).
  • Other duties as assigned

What We're Looking For:
  • At least 3 years of administrative or program work in an office setting.
  • Strong attention to detail and organizational skills.
  • Ability to prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion.
  • Superior time and project management capabilities combined with effective written and oral communication skills.
  • Ability to utilize and learn multiple technology programs, applications, and other office equipment.
  • Reasonable flexibility in working outside of standard office hours.
  • Valid driver's license and reliable insured transportation.
  • Ability to lift and carry items up to 25 lbs.
  • Ability to use the telephone and communicate verbally.
  • Knowledge of structure and content of English language including meaning and spelling of words, composition and grammar.
  • All Acts Housing employees must be Covid-19 vaccinated.
Future Growth Opportunities:
Acts is rapidly growing and prioritizes professional development as well as promotion from within the organization.  The Special Assistant position is well suited to an individual with strong administrative skills who would like to learn and grow into possible future leadership.  This is an excellent opportunity to work with an organizational leader, Board of Directors and members of a leadership team.  
Benefits & Perks:
  • Paid Time Off (15+ days initially and more based on tenure) plus 12 Paid Holidays and 4 Personal Half Days
  • Medical, Dental, and Vision Insurance (United Healthcare)
  • Flexible Spending Account (FSA)
  • Health Savings Account (HSA)
  • 401(k) with 3% Company Contribution
  • Welfare Benefits Plan - term life, personal accident, and disability insurance
  • Voluntary Life and Personal Accident Insurance
  • Adoption Assistance Program
  • Maternity/Paternity/Adoption Leave
  • Paid Bereavement Leave
  • Commuter Benefits Program
  • Payroll Direct Deposit and Debit Card Options
  • Access to online library of 3,000 courses and 20,000 digital books
  • Discounts to various goods and services via the Insperity MarketPlace
About Acts Housing:   

Over its 27-year history, Acts housing has helped more than 3,500 low-to-moderate income families achieve homeownership; 1000 of those families reclaimed distressed properties with Acts' support.  Acts' full suite of homeownership services makes it a nationally recognized leader in homeownership, with significant demand both from our neighbors and community stakeholders to do even more to support new and existing markets. In 2022 alone, Acts supported more than 300 families to transition from renters to owners.  

Acts is a dynamic and growing organization that added 19 new employees in 2022 to better meet the needs of families in the markets we currently serve (Milwaukee and Beloit) and future markets that are eager to benefit from our homeownership services. Key programs include homebuyer education, real estate brokerage, home rehab coaching, and lending.  Additionally, in 2022 Acts launched a homeownership acquisition fund with a goal of combatting predatory investment by purchasing 100+ homes annually and offering them exclusively to owner occupants.

Click on this link to watch a short 3-minute video about Acts Housing before applying.  
Acts Housing embraces equity and inclusion. We seek a diverse pool of candidates for our open positions knowing that a team comprised of people with unique characteristics, experiences and identity allow us to better serve our communities.
keywords: executive assistant, administrative assistant, personal assistant, executive administrative assistant, executive assistant to CEO, office assistant
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